Excel Tutorial: How To Change Background In Excel

Introduction


Customizing the background in Excel can enhance the visual appeal of your spreadsheets and make them easier to read and understand. Whether you're using Excel for work, school, or personal use, changing the background can help organize your data and make important information stand out. In this tutorial, we'll provide an overview of the process for changing the background in Excel, so you can start creating more visually appealing and organized spreadsheets.


Key Takeaways


  • Customizing the background in Excel can enhance the visual appeal of spreadsheets and make data easier to understand.
  • Changing the background can help organize data and make important information stand out.
  • Navigating to the Page Layout tab and locating background settings is the first step in customizing the background in Excel.
  • Options for changing the background include selecting a pre-set color, choosing a custom color, or adding a background image.
  • It's important to ensure the background is consistent across all sheets and does not interfere with the readability of the data when applying changes to the entire workbook.


Understanding the basics


Before you can change the background in Excel, it’s important to understand the basics of navigating the interface and locating the relevant settings.

A. Navigating to the Page Layout tab

The first step is to navigate to the Page Layout tab in the Excel interface. This tab contains all the formatting options for the document, including the background settings.

B. Locating the background settings

Once you are on the Page Layout tab, look for the “Page Setup” group. Within this group, you will find the “Background” option, which is where you can change the background of your Excel document.


Changing the background color


When working in Excel, you may want to change the background color of cells to help organize and visually enhance your data. This can be easily achieved by following these simple steps:

A. Selecting a pre-set color from the options
  • Step 1:


    Select the cell or range of cells you want to change the background color for.
  • Step 2:


    Go to the 'Home' tab on the Excel ribbon.
  • Step 3:


    In the 'Font' group, click on the 'Fill Color' icon, which looks like a paint bucket.
  • Step 4:


    A drop-down menu will appear with a range of pre-set colors. Simply select the color you want to apply to the selected cells.

B. Choosing a custom color using the Fill Effects tool
  • Step 1:


    Again, select the cell or range of cells you want to change the background color for.
  • Step 2:


    Navigate to the 'Fill Color' icon in the 'Font' group under the 'Home' tab.
  • Step 3:


    From the drop-down menu, choose 'More Fill Colors' at the bottom of the options.
  • Step 4:


    A 'Colors' window will appear, allowing you to select a custom color using the 'Standard' or 'Custom' tab. You can also use the 'Fill Effects' option to further customize the background with gradients, patterns, or textures.


Adding a background image


Excel allows users to customize their spreadsheets by adding a background image. This can add visual interest and help to communicate important information. Here's a guide on how to add a background image in Excel.

Uploading an image from your computer


Step 1: Open your Excel spreadsheet and navigate to the "Page Layout" tab.

Step 2: Click on the "Background" option in the "Page Setup" group.

Step 3: Select "Picture" from the dropdown menu.

Step 4: Choose the image file from your computer that you want to use as the background.

Adjusting the size and position of the background image


Step 1: After selecting the image, a "Format Background" pane will appear on the right side of the window.

Step 2: Use the "Size" options to adjust the size of the background image to fit your spreadsheet.

Step 3: Use the "Alignment" options to position the background image as desired.

Step 4: Click "Close" when you are finished to apply the changes.


Applying the changes to the entire workbook


When you want to change the background in Excel, it's important to ensure that the changes are applied consistently to all sheets and do not interfere with the readability of the data.

Ensuring the background is consistent across all sheets


In order to ensure that the background is consistent across all sheets in the workbook, you can use the following steps:

  • Select all sheets: To apply the background changes to all sheets, you can select all the sheets by pressing Ctrl and clicking on the sheet tabs at the bottom of the Excel window.
  • Apply the background: Once all the sheets are selected, you can right-click and choose "Format Cells." Then, go to the "Fill" tab and select the desired background color or pattern.
  • Check consistency: After applying the background, make sure to navigate through each sheet to ensure that the background is consistent across all sheets.

Making sure the background does not interfere with the readability of the data


While changing the background in Excel, it's crucial to ensure that it does not interfere with the readability of the data. Here's how you can achieve this:

  • Choose a light background: If you're using a background color or pattern, it's advisable to choose a light and subtle option that complements the data without overshadowing it.
  • Use borders for contrast: To maintain the readability, you can add borders to the cells to create a clear distinction between the data and the background.
  • Test with sample data: Before finalizing the background changes, it's a good practice to test it with sample data to ensure that the readability is not compromised.


Saving and sharing the customized Excel file


After customizing the background in Excel, it is important to save the file to preserve the changes and consider compatibility when sharing it with others.

A. Saving the file to preserve the background settings

Once you have customized the background in Excel, it is essential to save the file to ensure that the changes are preserved. To do this, simply click on the "File" tab in the top-left corner of the Excel window, then select "Save As" and choose the desired location and file format (e.g. .xlsx). By saving the file, you will ensure that the background settings are retained for future use.

B. Considering compatibility when sharing with others

When sharing the customized Excel file with others, it is important to consider compatibility to ensure that the background settings are visible to the recipients. If you have used a custom background image or color, make sure to communicate this to the recipients and provide the necessary instructions for them to view the file as intended. Additionally, consider saving the file in a widely compatible format, such as PDF, to ensure that the background settings are retained regardless of the recipient's Excel version or settings.


Conclusion


Customizing the background in Excel can make your spreadsheets more visually appealing and easier to read. By choosing the right background color or adding an image, you can enhance the overall look and feel of your spreadsheet. I encourage you to experiment with different background options in Excel to find the perfect fit for your needs. Don't be afraid to get creative and make your spreadsheets stand out!

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