Excel Tutorial: How To Calculate Percentage Excel

Introduction


Calculating percentages in Excel is an essential skill for anyone working with data or finances. Whether you need to calculate a percentage increase, find the percentage of a total, or determine the percentage change, Excel has powerful built-in functions to help you with these calculations. In this tutorial, we will provide an overview of the steps involved in calculating percentages in Excel and show you how to use the necessary formulas and functions.


Key Takeaways


  • Calculating percentages in Excel is essential for data and financial analysis.
  • Understanding the basic percentage formula and how to use it in practical scenarios is crucial.
  • Properly formatting cells for percentage calculations ensures accuracy in the results.
  • Using functions like PERCENTILE and PERCENTRANK can simplify complex percentage calculations.
  • Creating percentage charts and graphs can visually represent percentage data for better understanding.


Understanding Percentage Formula


In Excel, calculating percentages is a common task for many professionals, whether they are working with financial data, sales figures, or any other type of numerical data. Understanding how to use the percentage formula in Excel is essential for accurate analysis and reporting.

A. Explanation of the basic percentage formula in Excel

The basic percentage formula in Excel involves using the following equation: Percentage = (Part/Total) * 100 Where:

  • Part is the specific value for which you want to calculate the percentage.
  • Total is the total value or the whole amount.

B. Examples of how the formula is used in practical scenarios

Practical examples of using the percentage formula in Excel include:

1. Calculating sales growth percentage


To calculate the sales growth percentage, you can use the percentage formula to compare the current sales figures with the previous period's sales. This calculation can provide valuable insights into the company's performance and trends over time.

2. Determining the percentage of a budget spent


When managing a budget, it's crucial to track how much of the allocated budget has been spent. By using the percentage formula, you can easily determine the percentage of the budget that has been utilized, helping to make informed decisions and adjustments as needed.

3. Analyzing market share percentage


For businesses competing in a crowded market, calculating the market share percentage can be a useful metric for evaluating their position relative to competitors. Using the percentage formula in Excel, you can determine the company's market share based on sales data and industry figures.


Formatting Cells for Percentage Calculations


When working with percentages in Excel, it's essential to format cells correctly to ensure accurate calculations and display. Here are the steps to format cells to display percentages:

  • A. Steps to format cells to display percentages
    • Step 1: Select the cells you want to format as percentages.
    • Step 2: Right-click on the selected cells and choose "Format Cells" from the context menu.
    • Step 3: In the "Format Cells" dialog box, go to the "Number" tab.
    • Step 4: Under the "Category" list, select "Percentage."
    • Step 5: Choose the desired number of decimal places for displaying percentages.
    • Step 6: Click "OK" to apply the percentage format to the selected cells.

  • B. Tips for choosing the right number of decimal places for accuracy
    • Tip 1: Consider the level of precision required for your calculations. For most cases, two decimal places are sufficient.
    • Tip 2: Be consistent with the number of decimal places used across all your percentage calculations for a cleaner, more uniform appearance.
    • Tip 3: Avoid using too many decimal places, as it can clutter the spreadsheet and make it harder to read. Stick to a reasonable number for clarity.
    • Tip 4: Always double-check your percentage formatting to ensure it accurately reflects your calculations.



Calculating Percentage Increase or Decrease


When working with data in Excel, it's often necessary to calculate the percentage increase or decrease between two numbers. This can be useful for analyzing trends, forecasting, and making comparisons.

A. How to calculate the percentage increase between two numbers

To calculate the percentage increase between two numbers in Excel, you can use the following formula:

  • Step 1: Subtract the original number from the new number.
  • Step 2: Divide the result by the original number.
  • Step 3: Multiply the result by 100 to get the percentage increase.

Example:


If the original number is 50 and the new number is 75, the percentage increase would be calculated as follows:

(75 - 50) / 50 * 100 = 50%

B. How to calculate the percentage decrease between two numbers

Calculating the percentage decrease between two numbers in Excel follows a similar process to calculating the percentage increase.

  • Step 1: Subtract the new number from the original number.
  • Step 2: Divide the result by the original number.
  • Step 3: Multiply the result by 100 to get the percentage decrease.

Example:


If the original number is 100 and the new number is 80, the percentage decrease would be calculated as follows:

(100 - 80) / 100 * 100 = 20%

By following these simple steps, you can easily calculate the percentage increase or decrease between two numbers in Excel, making it easier to analyze and interpret your data.


Using Functions for Percentage Calculations


When working with data in Excel, it is often necessary to calculate percentages for various purposes such as analyzing sales figures, determining growth rates, or evaluating performance. Excel offers several built-in functions that can be used to perform percentage calculations with ease.

Overview of the percentage-related functions available in Excel


  • PERCENTILE: This function returns the k-th percentile of values in a range, where k is a value between 0 and 1.
  • PERCENTRANK: This function returns the percentage rank of a value within a data set, providing a measure of the relative standing of that value within the set.
  • Other functions: Excel also offers a range of other functions, such as percentage change, percentage difference, and percentage error, which can be used for specific percentage calculations.

Examples of using functions like PERCENTILE and PERCENTRANK


Let's consider a practical example of using the PERCENTILE and PERCENTRANK functions in Excel to understand their application in percentage calculations.

  • PERCENTILE: Suppose we have a range of sales data for a particular product, and we want to find the 75th percentile of the sales figures to determine the sales target for the next quarter. We can use the PERCENTILE function to calculate this value.
  • PERCENTRANK: In the same sales data set, we can use the PERCENTRANK function to determine the percentage rank of a specific sales figure, which can help us evaluate the performance of the sales team or compare the sales figures with industry benchmarks.


Creating Percentage Charts and Graphs


When it comes to presenting percentage data in Excel, using charts and graphs can make the information more visually appealing and easier to understand. In this tutorial, we will explore how to effectively utilize percentage data to create impactful charts and graphs.

A. Using percentages to create visually appealing charts
  • Understanding the impact of percentage data


    Percentage data can be used to showcase proportions, comparisons, and trends in a visually appealing manner. By accurately representing percentage data on charts and graphs, you can effectively convey the significance of the information to your audience.

  • Formatting data for chart creation


    Before creating a chart, it's important to properly format the data in Excel. Ensure that the percentage values are accurately calculated and formatted as percentages in the spreadsheet to avoid any discrepancies in the chart representation.

  • Choosing the right type of chart


    Depending on the nature of your percentage data, different types of charts such as pie charts, bar graphs, or stacked column charts may be more suitable for effectively representing the information. Selecting the appropriate chart type is crucial in clearly presenting the percentage data.


B. Exploring different chart types to represent percentage data
  • Pie charts


    Pie charts are ideal for showcasing the distribution of percentage data among different categories or segments. They provide a visual representation of the proportion of each category in relation to the total percentage.

  • Bar graphs


    Bar graphs are effective for comparing percentage data across different groups or categories. They allow for easy visualization of the percentage values and the differences between them.

  • Stacked column charts


    Stacked column charts can be used to illustrate the composition of percentage data within a single category, showing the breakdown of percentages for different subcategories within the main category.



Conclusion


Understanding how to calculate percentages in Excel is a crucial skill for anyone working with data. Whether you're analyzing sales figures, creating financial reports, or simply tracking personal budgeting, the ability to quickly and accurately calculate percentages can save you time and reduce errors.

So, I encourage you to practice and master percentage calculations in Excel. The more familiar you become with the various formulas and functions, the more confident and efficient you will be in your data analysis tasks. Keep honing your skills, and soon you'll be a pro at using Excel to calculate percentages effortlessly.

Excel Dashboard

ONLY $99
ULTIMATE EXCEL DASHBOARDS BUNDLE

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles