Excel Tutorial: How To Add Data To A Graph In Excel


Adding data to a graph in Excel is a crucial skill for anyone who works with data. Whether you're a business professional, a student, or a researcher, being able to visually represent your data through graphs is an essential skill in today's data-driven world. By adding data to a graph in Excel, you can easily spot trends, patterns, and outliers, which can help you make informed decisions and communicate your findings effectively to others.

Key Takeaways

  • Adding data to a graph in Excel is essential for visually representing data.
  • Visualizing data through graphs helps in spotting trends, patterns, and outliers.
  • Modifying existing data and customizing the appearance of added data can enhance the effectiveness of the graph.
  • Organizing data and using clear labels are best practices for adding data to a graph.
  • Practicing adding data to graphs is important for better data visualization skills.

Understanding the chart data

When working with Excel, it’s important to understand how to add data to a graph in order to effectively communicate your information. Here’s a step-by-step guide on how to do this.

A. Select the chart and go to “Design” tab

To start adding data to your graph, first select the chart you want to modify. Then, navigate to the “Design” tab at the top of the Excel window.

B. Click “Select Data” option

Once you’re on the “Design” tab, click on the “Select Data” option. This will open a new window where you can manage the data that is displayed on your chart.

Adding new data to the chart

When you want to add new data to your existing chart in Excel, you can easily do so by following a few simple steps. Here's how to do it:

  • Click “Add” button under “Legend Entries (Series)”

    Once you have your chart open in Excel, click on the chart to select it. Then, click on the “Add” button under the “Legend Entries (Series)” section. This will allow you to add a new data series to your chart.

  • Select the data range for the new series

    After clicking the “Add” button, a window will pop up prompting you to select the data range for the new series. Simply click and drag over the cells in your spreadsheet that contain the data you want to add to the chart. Once you have selected the data range, click “OK” to add it to the chart.

By following these steps, you can easily add new data to your existing chart in Excel, allowing you to customize and update your visualizations with the latest information.

Modifying existing data in the chart

When working with a chart in Excel, you may find it necessary to modify the data that is being displayed. Here’s how you can easily do that:

  • Click the series you want to modify
  • Once your chart is selected, click on the specific data series within the chart that you want to modify. This will ensure that you are only modifying the data for that particular series.

  • Click “Edit” and update the data range
  • After selecting the specific series, navigate to the “Edit” button located in the Chart Tools section of the Excel ribbon. Clicking on this button will allow you to update the data range for the selected series. Simply input the new data range and click “OK” to apply the changes.

Customizing the appearance of the added data

When you have added data to a graph in Excel, you may want to customize its appearance to make it stand out or align with a particular color scheme. Here’s how you can do that:

  • Double click on the series to open the “Format Data Series” pane

    First, you’ll need to select the data series on the graph that you want to customize. Once selected, double click on the series to open the “Format Data Series” pane.

  • Adjust the fill color, border color, and other visual aspects

    Within the “Format Data Series” pane, you will have the option to customize various visual aspects of the selected data series. This includes adjusting the fill color, border color, line style, and other formatting options to achieve the desired appearance.

Best practices for adding data to a graph

When adding data to a graph in Excel, it's important to follow best practices to ensure that your graph is clear, accurate, and easy to understand for your audience. Here are some tips for adding data to a graph in Excel:

A. Keep the data organized to simplify the process

One of the most important aspects of adding data to a graph in Excel is to keep your data organized. This means arranging your data in a logical manner, such as using columns or rows for different data series, and ensuring that your data is clean and free of any errors or inconsistencies. By keeping your data organized, you can simplify the process of adding it to a graph and avoid confusion or mistakes.

B. Use clear and concise labels for each data series

Another best practice for adding data to a graph in Excel is to use clear and concise labels for each data series. This means providing a descriptive and easily understandable label for each set of data that you add to your graph. By doing so, you can make it easier for your audience to understand the information being presented and to interpret the graph accurately.


Adding data to a graph in Excel is crucial for communicating insights and trends in your data. By visualizing your data, you can easily identify patterns and make informed decisions. I encourage you to practice adding data to graphs in Excel to improve your data visualization skills and enhance the impact of your presentations and reports.

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