Visualizations, also known as data visualization, is the graphical representation of data. Through the visual representation of data, it becomes easier to interpret and explain complex information, and trends, quickly and easily. Excel dashboards are the powerful data analysis tools used to represent the data in visually appealing formats, such as tables, charts, and graphs. When it comes to analyzing and sharing data, embedding visuals in an Excel Dashboard is an ideal way to make it visually attractive, and enhance the impact of your data analysis.

Benefits of Embedding Visualizations in Excel Dashboards

Embedding visualizations in Excel dashboards can be a great way to make data-driven decision making more efficient and effective. Visuals can communicate complex data quickly and easily, making them a great advantage for those using dashboards to track their data. Here are some of the benefits of embedding visualizations into Excel dashboards:

Conveys Information Quickly

Visuals are a great way to help make overwhelming datasets more manageable. They can be used to clearly convey complex information quickly, allowing users to extract the most important trends and take action. By embedding visualizations into an Excel dashboard, you can present this information in a way that is easy to understand and make data-driven decisions quickly.

Uses Eye-Catching Visuals

Visuals can be used to draw the user’s attention to certain parts of the dashboard. By using eye-catching visuals, you can direct your users’ focus to the most important data points, while also adding a layer of attractiveness and professionalism to the dashboard.

Enhances User Experience

Embedding visualizations in an Excel dashboard can also enhance the user’s overall experience. Visuals such as charts, tables, and heat maps can make data easier to understand and consume, making it easier for users to find the information they need quickly and draw the correct conclusions from it.

By taking advantage of the benefits of embedding visualizations in Excel dashboards, you can take your data-driven decision making to the next level. Visuals are a great way to quickly convey complex information and add value to your dashboard.

Tips for Embedding Visualizations in Excel Dashboards

Excel dashboards are an excellent way to display information in a visually engaging way. Visualizations can be used to quickly highlight important information and trends, though an understanding of dashboard design principles is imperative in creating an effective dashboard. Here are some tips for designing an effective dashboard for Excel visualizations.

Make sure visualizations are consistent in scale and color

Consistency is key when designing a visualization. All visualizations should adhere to the same scale and color scheme to prevent confusion and ensure that viewers quickly and accurately understand the information being presented. Additionally, this allows viewers to draw comparisons between different visualizations and make decisions based on the data.

Highlight the most important information

It's important to consider which information is the most important and to ensure that it is being highlighted. Elements such as colors and specific design elements can be used to draw viewers' attention to the most important information and distinguish it from the rest.

Limit design elements so as not to be overwhelming

The goal of dashboards is to present information in a way that allows viewers to easily draw conclusions and make decisions based on the data. Too many design elements can be overwhelming and cause viewers to get lost in the details. Instead, focus on the important visualizations and limit the design elements to the necessary amount.

Popular Visualization Tools

Embedding visualizations in your Excel Dashboards is an important part of data analysis and presentation. There are many popular tools that can help you to create effective visualizations as part of your Excel Dashboard. These include Microsoft Power BI, Tableau and SQL Server Reporting Services.

Microsoft Power BI

Microsoft Power BI is a cloud-based business analytics service that provides interactive visualizations with self-service business intelligence capabilities, enabling users to create reports and dashboards by themselves, without the help of IT staff. Power BI enables users to easily upload and format data from Excel, creating stunning visuals and reports that can be shared and embedded into Excel dashboards. It allows users to access a broad set of data sources and uncover actionable insights.


Tableau is a powerful data visualization tool that can be used to create interactive and engaging dashboards. It provides users with interactive charts, maps and tables. Tableau also allows users to mix and match data points from multiple sources to create dynamic visualizations. It is a great tool for data exploration and discovery.

SQL Server Reporting Services

SQL Server Reporting Services (SSRS) is a Microsoft Business Intelligence tool for quickly and easily creating data visualizations. It enables users to easily create and deploy dashboards and reports from a wide range of data sources including Excel. SSRS allows users to design, create and customize interactive and intuitive charts, maps, graphs and tables. It also allows users to integrate these visualizations into their Excel dashboards, providing a dynamic and engaging user experience.

How to Create an Effective Dashboard

Creating an effective dashboard with visualizations in Excel requires careful consideration of the most important data points to display, a clean and intuitive layout, and the ability to prioritize usability and customize it to the needs of the user. By following these best practices, it is possible to create a dashboard that is easy to use and understand.

Choose the Most Important Visualizations to Display

It is important to select the most relevant information as the focal point of the dashboard. Too much data can lead to confusion, so it is best to choose the five or six most important metrics that need to be showcased. Use dynamic visualization tools, such as a bar graph or scatter plot, to quickly and effectively communicate the information.

Use a Clean, Simple Layout

The dashboard should be organized in a uniform way to make it easy for the user to find the desired information. Use a consistent color scheme and font size, and pay attention to the positioning of the visualizations and labels. Break the dashboard into logical sections that focus on specific areas of information to further simplify it. For example, consolidate the sales data into one area, while product inventory information might be grouped in another.

Prioritize Usability and Customize as Needed

In order to make the dashboard as user-friendly as possible, avoid lengthy explanation of the data and keep the language simple and clear. Consider the user’s level of knowledge, and provide additional support materials, such as descriptions and tutorials, when needed. Additionally, use Microsoft’s “Analyze in Excel” tool to quickly and easily customize the dashboard to the user’s preferences.

  • Choose the most important visualizations to display
  • Use a clean, simple layout
  • Prioritize usability and customize as needed


When creating an Excel dashboard, there are certain considerations you need to keep in mind in order to ensure the effectiveness of the visualization embedded within the dashboard. Considerations such as the amount of data, accessibility, and user preferences are all important factors which need to be taken into account.

Amount of Data

One of the most important factors to consider when embedding visualizations in an Excel dashboard is the amount of data you are attempting to visualize. It is essential to ensure that the data is not overwhelming when embedded in a dashboard, as this can lead to reduced readability and effectiveness of the visualization. It is necessary to assess the amount of data you need to display before selecting a visualization type, and determine the best approach for displaying this data.


When incorporating visualizations into an Excel dashboard, you must also consider accessibility. If the dashboard is intended to be shared digitally, then the embedded visuals must be readable by individuals with disabilities, such as those with colour blindness. Similarly, if the dashboard is intended for print, then the embedded visuals must ensure high-quality visuals for readers. Ensure you have adequate accessibility measures in place for your embedded visualizations.

User Preferences

Last but certainly not least, when embedding visualizations into an Excel dashboard, it is important to consider the user tendencies and preferences. Each audience is different and may prefer certain visuals over others. Taking the time to research and understand user preferences can help create a visualization that is tailored to the needs of the audience, leading to an efficient and effective dashboard.


In this blog post, we have explored the various options for embedding visualizations within your Excel dashboards. We discussed the types of visualizations available, the benefits and challenges of providing these visuals within an Excel dashboard, and then provided step-by-step instructions for embedding a visualization in an Excel dashboard.

Overview of Key Points

We have gone over the following key points throughout the post:

  • You can embed various types of visualizations in an Excel dashboard such as bar charts, pie charts, line graphs, maps, and more.
  • Embedding visualizations in an Excel dashboard helps to better tell the story of the data sets that are being presented and provides clarity to viewers.
  • Excel’s native tools are limited when it comes to embedding visualizations, so it is often better to use an external tool such as Microsoft Power BI or Tableau.
  • Embedding a visualization can be done directly within Excel via the Object option, or it can be done with the help of an external tool like Power BI or Tableau.

Benefits of Embedding Visualizations in Excel Dashboards

Excel dashboards can be incredibly beneficial and powerful tools, but they can be further unlocked when they are combined with embedded visualizations. Embedding visualizations helps to present the data in a much more meaningful and interpretable manner and allows viewers to more clearly identify any trends or changes in the data over time. This ultimately leads to better decision-making and provides users with a better understanding of the data and its implications.

Expert-built dashboard templates

100+ Dashboard templates